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Effective communication among your employees and your project teams is critical; the ability to manage that communication in a traceable, contextual way ensures heightened employee productivity and performance across the organization.
With EnterConnect's Project and Program Collaboration features, both project managers and team members have the opportunity to connect and collaborate on all aspects of a project. And because EnterConnect allows you to assign roles within the system, you can designate specific project managers to "own" their project pages, and offer a convenient portal desktop for features such as Issues, Tasks, Calendar, Project Members, and Announcements.
Project Team members can be added by the PM or other designated user, and those members will subsequently have access to a valuable "home page" for their projects. Take a look at the full suite of collaboration features available with the base EnterConnect software:
- Project Issues
- Project Tasks
- Project Calendar
- Project Members
- Project Documents
- Project Announcements
Project Issues
To effectively manage issues before they become crises, EnterConnect's Issues portlet offers a consolidated view of all issues associated with a project, with roll-up views of priority, status, open and anticipated close dates, and the person to whom that issue is assigned. Team members can click the issue title to render a summary view of the issue, complete with description, details, and attached files that provide more context or reference to the issue. Within the same portlet, the issue creator, project managers or others designated administrators can also Add, Edit, and Delete the issues that appear in the portlet.
Project Tasks
An always accessible, convenient desktop view of project tasks ensures project teams stay on top of key activities and milestones. The Tasks portlet shows a consolidated list of tasks with information such as percentage complete, status, start and finish dates, and the person to whom the task is assigned. A summary view is a click away, which can include additional information about the task and related documentation-easily attached using the Browse button within the task "Add" or "Edit" screens. Creators of the tasks or other designated team members can even set reminders to appear in a user's Message Center inbox at a designated interval (i.e., 1 week prior, 1 day prior, 1 hour prior)-furthering the value of effective project management in a collaborative desktop environment.
Project Calendar
Within the project and team environment, important dates, meetings, and project events can be easily managed through a portal desktop calendar. The calendar defaults to a monthly view, with the current date's list of events or meetings displayed below. Users can click any date to view an hour-by-hour schedule, and can easily recognize those dates on which events or meetings are scheduled through an intuitive color-coded highlight of that date on the calendar's monthly view. Clicking "Edit" enables the project manager and designated team members to add client meetings, milestones, or project team outings.
Project Members
Creating a project team in EnterConnect is quick and easy-a project manager or other designated user can simply select "Edit" on the Project Members portlet and select employees or even groups from the organization's list to add to or remove from the team. Once selected, the user can assign those team members one or more roles, which are predefined by the portal administrator and mirror those roles that make sense for the organization. Roles can include titles such as Leader, Creator, Contributor, Member, or others, the designation of which "turns on" specific functionality for a user. For example, those members designated as "Leader" and/or "Creator" can have the ability to add Issues, Tasks, and Calendar entries for the rest of the project team to view. To increase the speed and ease with which team members communicate, the project's home page includes a roll-up view of team members, with phone numbers and linked names that dynamically displays a profile of the employee-with phone, address, projects, and additional information deemed appropriate by the organization.
Project Documents
The ability to easily add, classify, and find documents within EnterConnect underpins the employee productivity capabilities of the software. While document and asset management is available on an enterprise level (i.e., beyond projects and extending to departments or communities set up by organization), document libraries can be set up for each and every project. The Project Documents feature extends the value of the project's home page by offering a summary portlet of project documents with a hierarchical view that can include status reports, project deliverables, or any other taxonomy the project manager or designated administrator wishes to use. The Project Documents view takes advantage of the Digital Asset Management functionality used by the entire organization and fully packaged with EnterConnect.
Announcements
Project-related announcements are conveniently viewed and easily posted from the project's home page. Designated project managers, creators, or administrators can create, edit, and delete announcements, with the most recent items appearing in the portlet viewable by the entire team. This portlet can accommodate any brief, free-text style of content that a team manager or admin wishes to communicate and display for members.